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this picture illustrates to me the main problem with GTD.
Sure, I've got everything I need to do in the system, but if new things come up and I get even a day or two behind my initial planned schedule, the whole system can get unwieldly very quick.
Some may argue that the way to address this is to just keep all the tasks in a flat text file or in a hipster pda... but I really think you need an intrusive reminder to make GTD work most effectively.... it's just that once you hit a certain threshold of reminder tasks, the system is rendered useless.
There's not much benefit to having an empty email or physical inbox when your action list is overflowing like this.
Getting Things Done quotes, Getting Things Done, Inspirational Quotes , self belief, mindset, self growth, inspirational graphics, inspirational images, motivational graphics, motivational images, philosophy
A slight refinement to the red flag previously used for fixed dates, appointments etc. (anything that either occurs or must be done on that day) - I cut the card the same size as the devider, and place all fixtures in front (the devider is slightly higher, and shows) of a red card where applicable, i.e. if there are no fixed dates on that day, there is no red card. 'Should do' jobs go in front of the normal devider, and 'could do' behind the normal devider.
Deadlines are placed in front of black deviders. The final date is fixed, but the job can be done any time up to that date. An alternative way of doing it (especially if you have no black card at hand) is to mark the top of the slip with a black bar - mnemonic 'black' = 'dead' = 'funeral color', and the line uses same mnemonic = 'dead' 'line'. Mnemonics help initially, when trying to work out a code language. All deadline slips are placed on top, and the details written across the slip to be readable when looking at the tickler. If, per chance, there are more than one deadlines on any given date or month, one could make the slips different lengths, or simply cheat, by bringing forward one of them.
For more information on the slip method visit www.judyofthewoods.net
Inside the pocket hipster. The paper is secured with a Rapesco Supaclip (stainless steel version), and a strip of leather at one end. There is a pocket in the pad which holds a few stickies on a piece of acetate. The Birdie mechanical pencil has been cut to fit, and is held in another pocket stitched into the cover. The hipster takes A8 size paper, so I can cut up a standard A4 sheet (using the blank reverse side of old correspondence), or recycle one portion of some unused raffle tickets, of which someone gave me a big pile, and which is very close to A8 size. This is just for jotting down ideas when out and about, and will be transferred back home, so the clip does not have to allow for shuffeling. I have also added some blank to-do slips.
Its slim, thin, and molds to my posterior. Very unobtrusive.
The system is still in its infancy, and I am still tweaking it. This is the project file,
temporarily housed in a box as loose files, like an indexcard filing system. Reduced my main project file (buildings and site) to A6, which is small enough to store easily, and large enough to allow for sketches and text. If I want to see more to get a better overview, I can do a spread. I may file this in mini hanging folders(made from old envelopes and skewers), so that the files don't keep slipping down in a half empty box.
I am also still trying to work out the best way to combine the tickler, to-do list, context and project material. This file has flexible to-do lists at the beginning of each section, followed by project backup material like sketches and ideas. Sections with next actions are flagged with red paper strips.
For more information on the slip method visit www.judyofthewoods.net
Terrible photo. Amazing example of innovation. This is a "sun compass" which was invented out of necessity. The wall plate reads:
William Burt and the Solar Compass
Burt's solar compass enabled him to complete his survey of Upper Peninsula lands accurately and on time despite the presence of large deposits of iron ore.
The sensitivity of the magnetic compass to iron in the ground led William Austin Burt to devise the solar compass, which he patented in 1936. It soon became the preferred instrument for use in areas where the standard magnetic surveyor's compass was unreliable.
For a discription on how the tickler works, see the spread and original tickler
There is more on the slip method on my website.
I try to exclusively use file folders that are right-justified tabbed only.
Inspired by a small comment discussion on a emdot blog post about my Getting Things Done fetish, er, I mean, focus. I was telling Bean and KB how I only use right-sided file folders and only one file folder per hanging file.
Sometimes I run out of right-hand tabs and have to use middle or left. Don't think that doesn't hurt me inside. :)
You can also see where a couple of tabs are hand labeled. Here's my trick. Well, first of all, I LOVE MY LABEL MAKER. And secondly, when I don't use a label maker, I use this trick: I label with a post-it note, sticky side at the top. That way, if it is just for something that needs to be temporarily kept, I can easily reuse the folder without having to rip off a label.
I'm a Virgo, by the way.
I know this makes me look like a nerd. Wait. Maybe a better way to word that would be, I know I'm a nerd. :) But this week I am embracing my nerdlieness. :)
This is the stuff I am using today, sitting at my "Creativity Desk", as opposed to my Work Table (See www.flickr.com/photos/hdbizblog/4176701068/ )
コレクト方眼へダイレクトにプリントアウト
PDF file is available from next-action.net/2008/10/24/nextactioncards-for-poic-ver101d/.
The pocket cards under construction.Strips of thin card (lightweight file folder) are notched, folded and sewn to a slightly thicker backing card (manilla folder), and the tabs glued to the backing. This forms mini boxes for the slips. The card is then glued to a thicker piece of cardboard, such as cerial box card.
There is more on the slip method on my website.
One of the former systems I used for Getting Things Done.
Using A7-sized ruled index cards. Several next actions on each index card (not just one next action). List of projects and someday/maybe in the back. Loop for holding a pen.
Section "N" for next actions, section "W" for 'waiting for', section, section "P" for projects, "S" for someday/maybe and section "I" for inbox (not visible in the picture).
More info here.
This is a photo used to accompany a blog post entitled, "Hanging files just simply crush manilla files" on my blog at: www.spudart.org/blogs/randomthoughts_comments/4000_0_3_0_C/
A cube of business cards (courtesy of Ned Batchelder - www.nedbatchelder.com/text/cardcube.html) with the five GTD stages on each face: Collect, Process, Organize, Review, Do. You can get a summary of GTD at Notes from Getting Things Done.
This photo had notes added when Flickr was still young with different code. The new code seems to have messed with the note placement and I can't get the top four to editing mode. The "Action ID marker" note should be over a red square magnet. The "What I will make for supper should be over the diagonal slip to the right of the "supper" action slip. The "As this is a daily job..." note should be over the first cream diamond-orientated magnet, and the "Picture of a daily repeat job..." note should be on the action slip below that cream magnet. The other notes are aligned correctly.
For more information on the slip method visit www.judyofthewoods.net
Files which are not in use take up less space on the desk when standing up, but the problem is, they keep sliding down. I sawed off a piece from an old tape cassette rack which had ridges for holding the cassettes, and taped it to the desk.
A loose file box which is not full, has the same problem, slippage. I stripped one of the outer layers of a piece of corrugated cardboard and placed it in the box.
For more information on the slip method visit www.judyofthewoods.net
This is the index card accordion filer I just bought to serve as my new hipster PDA and portable, multi-context list organizer.
My previous PDA is on the right. I'm a bit torn. I will really miss the breast pocket convenience of my old PDA. I may use both for the time being.
with 19 mm Bulldog clip and sawn off Pentel mechanical pencil. Another small mock-up with fabric cover next to it.
I have always been into the organizational stuff on 43 Folders. But I have never read the book, Getting Things Done, that all the ideas are based on.
GTD tools of the trade.
Close-up of my custom made GTD tickler file. Basically a bunch of transparent folders with tabs stapled together. I'm using 31 folded sheets of A4 paper (colored) to represent the folder for each day in a month. I usually store the whole tickler in a leather folder and carry it with me.
I made the comment that I'm not busy enough to need more than a couple lines per day to keep track of meetings, commitments, and other "hard landscape" items (to use the "Getting Things Done" term) during the week.
Shown here are the Levenger Circa wallet-sized cards. One side is ruled, the other side is graph/grid paper. I made a nano calendar by writing the dates of the week at the top of this first card. I think moved 4 boxes down and drew a line across. At the top of the box created by that line, I put the date and abbreviation for the day. For example "12 - Mon" Move another 4 boxes down, repeat. You should end up with 4 dates on the top card.
For the bottom card, move 5 boxes down for the first date. You can write the date between the discs. Now repeat the previous pattern - 4 boxes down for each date. You should end up with 3 days on the card and another section 5 boxes high for notes. Whether you want to draw another line between the last date and notes is up to you.
Rollabind ruler/pagefinder is in the middle to easily turn immediately to your calendar. Rollabind page afterward for additional notes.
Advantages to this system: just two Circa rings to archive it or put it in your wallet and easily take it with you!
Downsides: it is sideways from the rest of the planner and does not give you much room to write.
I'm going to try this for a while. It shouldn't take long to figure out if it works for me.
PAX Coworkingで実施された仕事に役立つ勉強会、第一弾 GTD Workshopの様子です。講師はPAXメンバーでもある大塚さん。
The GTD (Getting Things Done) workshop, it's the 1st session of workshop for business at the PAX Coworking.
Lecturer is Mr. Otsuka a member of the PAX.
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Hipster PDA 自作№001 | Hipster PDA的 自作手帳アイデア集
Hipster PDA001 表紙
単語帳を利用したサイト計画＆アイデアをいつでもメモ。
GTDと同じようにIN-BOXに入れてから考える。