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Hey guys, just wanted to share another one of my free video tutorials with your guys!
This time its relating to Quickbooks (fun fun fun!!). If you are starting a new business or have to start getting up to speed with your accounting and don't know how, check this video out:
The video is intended for beginners and its free!! so feel free to share it with friends and family... I am sure you know of someone that really needs a push.
Have a great week guys! Have a bunch of tax courses this week so will not be posting as much..
Answer 1
For many businesses, Quickbooks is what runs the vast majority of their accounting and payroll systems. Yet, for many, the nature of Quickbooks’ multi-user system is somewhat mystical. The challenge is always to provide reliable access to database resources, but what do you do if that doesn’t work? Intuit offers some direction on this topic, but not nearly as much as many would like. We’ve had some experience with these issues over the years and thought it would be a good time to go over the best ways to work with QuickBooks in multi-user mode.
First and foremost, you need to decide what computer will be hosting the QuickBooks database file (usually a .QBW file). If you’re just beginning to use multi-user access or are having problems, the key is to define the computer you want to be your server. This computer would ideally be a Windows machine that stays on all the time and is not regularly operated by a user. While there is a way to share files that uses different computers, it’s best that you choose one machine and make it the server.
Once that’s decided, you’ll perform the standard file sharing and mapping processes from client computer or install an Active Directory. That stuff is beyond the scope of this article, but you’re having trouble with QuickBooks in multi-user mode, then all of that has likely been done.
Setup scanning and monitoring on the server
Included with all versions of QuickBooks is the QuickBooks Database Server – this needs to bee installed on your chosen server computer (you’ll find it on the QuickBooks CD). Also in this package is the Database Manager tool. The Manager needs to be configured for monitoring the correct locations on the server. Be sure to add the directory where the database (.QBW) files are located and that the monitored drives are correctly checked off. It’s not entirely clear what settings, if any, the scanning process acts on – but it appears as though the QuickBooks Database Server needs to know where the database files are located, and this tool does that.
QB-2
Make sure the Scan Folders and Monitored Drives include the .QBW files
Make sure services are clean
Installing and upgrading various versions of the QuickBooks Database Server tends to create new services, but we also found that the installation process does not remove older services. Be sure to run “services.msc” on your server and have only a single (newest) service of QuickBooksDB## and QBCFMonitorService. If needed, the AutoRuns tool from Sysinternals can be used to delete un-needed service versions. In addition, make sure that you only install the QuickBooks Database Server (not the full QuickBooks application).
QB-1
The two QuickBooks services running on a server
What services need to be running?
As shown in the picture above, only the QBCMonitorService and QuickBooksDB## services need to be running for your database server to operate normally. You do not need the entire QuickBooks Application installed or loaded, only the database server.
What ports need to be open?
Many of the connection issues you’ll see are likely due to ports not being accessible, open or correctly configured. If you have checked that all of your services are clean and correctly running, you should next make sure that either (1) the server’s firewall has the required ports open or (2) is just disabled altogether (disabling this is is a good quick way to rule out firewall problems). QuickBooks has a full rundown online of all the ports required for each version of QuickBooks.
QB-4
A typical QuickBooks server with open ports (fourth column)
That big list is messy, but in most small environments ports 8019, 56722, and 55348 through 55352 need to be open-able on your server. You can find out what programs use what ports on your server by using the free CurrPorts tool from Nirsoft. You’ll also want to make sure you know what firewall software is installed on the server and either configure or disable it.
What is the “Alternate Setup?”
In our experience, the Alternate Setup tends to cause the most confusion. Using this option makes QuickBooks multi-user capable but turns the first computer to open the file into a server. If you stop and think, you might see how this could make for a very frustrating environment. You may not know which computer has become a serve, or the firewall may be mis-configured on that computer blocking all access. It’s generally not a good to use Alternate Setup unless you absolutely do not have a computer that is on always on that can be a server.
Use the Connection Diagnostic Tool
Intuit also offers a tool called the QuickBooks Connection Diagnostic Tool (download here). In cases where you’re comfortable that the server is setup right, but can’t tell if the clients are connecting correctly – Using this tool (as well as other basic tools like ping), will tell you if a client computer can open your QuickBooks database in multi-user mode. We’ve even seen scenarios where local client firewalls were restricting access from the client to the server, so using a tool like this may help you find and correct those sorts of issues.
How will I know it’s working?
There are a few ways you can tell you’ve successfully configured this. First, from the client computer’s installation of QuickBooks, you’ll be able to click on File -> Enter Muti-User Mode and not see any errors. The newest versions of QuickBooks we’ve seen are set to notify when another user logs in – this is another sign that things are on the right track. To know that your chosen server is doing the work, log into it and run the QuickBooks Database Server Manager, click on the “Database Server” tab and the “Refresh List” button. What you should see is a listing of open database files and connected users (listed as: User1, User2, User3).
QB-5
Multi-User mode working on a server
What versions of Windows work with the Database Server?
We’ve seen, installed and tested the QuickBooks Database Server on Windows XP, Windows 7 (x86/x64), Windows Server 2003 (x86/x64), and Windows Server 2008 (x86/x64).
There you have it. Hopefully this helps give you some tools to setup and troubleshoot various problems related to QuickBooks multi-user access. If you have more details about using this software and other supported operating systems, pass along the information and we’ll keep this article updated.
This article applies to QuickBooks 2012, although it should also apply to most older versions too.
Thank you.
Radio Free Quickbooks crew on stage for live recording of RadioFreeQB during the Scaling New Heights Accounting and Training Conference. For additional photos from the event see: Scaling New Heights 2013 Flickr photo set.
Picture by Grant Wickes principal of Wickpoint Management Services and VP Businss Development Wasp Barcode Technologies.
Photo (cc). If using photo, please credit as: Photo courtesy Grant Wickes.
In photo: Dawn Brolin (@dawnbrolin), Stacy Kildal (@stacykildal), Woody Adams (@qbclay)
Photo taken with iPhone 5 with 12x photojojo lens attached
#snh2013 #iphoneography #Intuit
In the event that you’re an Intuit QuickBooks Online client, at one point on schedule, you’ll require updating the product to the furthest down the line delivery to have the option to partake in the most forward-thinking highlights.
More fun on stage with Radio Free QuickBooks crew as they speak with Rene Lacerte during the Scaling New Heights Accounting and Training Conference. For additional photos from the event see: Scaling New Heights 2013 Flickr photo set.
Picture by Grant Wickes principal of Wickpoint Management Services and VP Businss Development Wasp Barcode Technologies.
Photo (cc). If using photo, please credit as: Photo courtesy Grant Wickes.
In photo: Rene Lacerte (@rlacerte), Dawn Brolin (@dawnbrolin), Stacy Kildal (@stacykildal), Woody Adams (@qbclay)
Photo taken with iPhone 5 with 12x photojojo lens attached
#snh2013 #iphoneography #Intuit
Question Asked Usually
"Intuit recommends that you install QuickBooks or the QuickBooks Server on the same computer as the company file and set up that computer to host multi-user access to company files."
I've setup QuickBooks Server on my file sharing server but how do I tell that computer to host multi-user access? Other instructions suggest that it's done through Quickbooks but Quickbooks isn't installed on that server. I don't see any options in QuickBooks Server to do this.
I can access the company files from my remote computer's QB in single-user mode. If I attempt to switch to multi-user mode then it appears that QB will set my remote computer as the multi-user host instead of the server.
ANSWER 1
In multi-user mode, you are able to have 5 users at a time hitting the company file. With this design it essentially is down to 4 since you run it on a server with no users working on it. Is there a way to have 5 users and the QB dummy user hosting the file work?
ANSWER 2
You don't run the Program on the server unless you are using it as a client. But you launch it occasionally to get updates. The database manager service is what needs to stay running, for all users to be able to access the same file.
ANSWER 3
Hmm... How do you host the multiuser without the program running? I have a QB server with the QB database manger running and hosting the shared folder.
ANSWER 4
If the hosting service runs at startup, the QB program is not needed. When you first run the installer, you have three Options: install the program, install the Program and host, or install the hosting service only.
ANSWER 5
Is this true for QB 2014 Premier, if so how do I double check this is setup properly to start the hosting service on startup? Appreciate all the info.
ANSWER 6
The reply below your comment has all the support topic links you should need, for reference. The one at the bottom is good, too.
ANSWER 7
I have double checked that and the service is running, db manager shows the proper shared folder. When I log onto QB on a remote pc, It opens in single mode. When I change it to multi, it gives me an error that shows the file path and (, port not available) error contacting server:-100, all firewalls are turned off.
ANSWER 8
We are having the same problem. When one particular computer logs in to QB, it automatically logs him in as (Home) in single user mode. He can't switch to multi user, and the other users cannot log in until he logs out and we log in. Then he can log back in.
Thanku
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Photo from the Scaling New Heights Accounting and Training Conference. For additional photos from the event see: Scaling Flickr photo set June 2012.
Picture by Grant Wickes principal of Wickpoint Management Services and VP Businss Development Wasp Barcode Technologies.
Photo (cc). If using photo, please credit: Photo courtesy Grant Wickes.
In picture: Val, Kerry Riddle,
#snh2011 #scalingnewheights
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The old WinXP home computer I'm configuring for Storychasers just has 256 MB of RAM. Not enough to run the 2010 version of QuickBooks.
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Acctivate holds court explaining inventory solutions at Scaling New Heights Accounting and Training Conference. For additional photos from the event see: Scaling Flickr photo set June 2012.
Picture by Grant Wickes principal of Wickpoint Management Services and VP Businss Development Wasp Barcode Technologies.
Photo (cc). If using photo, please credit: Photo courtesy Grant Wickes.
In picture:
#snh2011 #scalingnewheights
I have supported QB Pro and this is what got me through a lot of little headaches:
1. Make SURE that your networking setup for accessing the company's QB file is perfect, IE on the same network, subnet, can ping, cables all good, etc. I actually have changed where the QB company file is being hosted so I ALWAYS KNOW that a connection to that host is good, IE on a file server compared to running it on some random desktop PC.
2. Do a clean install of the host that serves the QB file to the users and make sure that the QB file is located on that same host and that (QB itself) can find it. If you install it as a database/server then you can make sure it finds the proper folder. Launcher manager and there is an option to find the folder that hosts the Companies QB file.
3. Realize how much QB is horrible and their support is indefinitely worse. Google is your friend but reinstalling and deleting the %appdata% folder will help you x10 more.
4. Make sure the Admin account in QB specifies that it's currently in multi user mode and that each computer that USES that same QB file is also in multi user mode upon startup, you should only have the MAX number of people in that your license allows or QB likes to just blow up.
Thank you.
I am the geek! I do however very much appreciate you taking the time. Ther problem is not the hardware though. I'm convinced its something in Quickbooks. When the Company file is opened from another machine on the LAN it opens very rapidly in Multi User mode if we use the Admin ID. If we use any other ID
it takes 5 mins for it to open. I have also received a couple of response to this forum by people who have told me they have the same problem. One stated she was talking into going to the 10 user version as the performance was supposed to be faster but still had the same problem. Intuit blew me off even though I experienced this problem on the install. The tech worked with me but had to go and told me I could call back the next day and Intuit would continue the call as an initial install problem.When I called back the next day I was blown off. We are thinking about just returning the product under the three month warranty and going to another product. I am beginning to think we wont be able to resolve this one. Our hardware is all very fast Pentium 4's. We are only trying to run 2 users at a time. The LAN
only has 3 machines on it and it is running 100mbps.This is a Quickbooks or data problem - I just dont know how to isolate. I did find when I diasble the non-admin ID from Payroll we can get in quickly. I'd appreciate any help. Thanks.
Thank you.
QuickBooks isn’t updating, and my work is piled high. Luckily I cleared out my inbox before Piper decided to claim it.
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Quickbooks v/s Xero: Xero to Quickbooks comparison 2019
Quickbooks and Xero both are online cloud account software.
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You might be stuck while solving this error. This QuickBooks Error 3371 is one of the most known and common error while usually clients face while they are on a start of QuickBooks.
QuickBooks is accounting software used for any kind of business be it small or large size. Hardly matters, because business of any size needs accounting either they need direct accounting or they require an accountant to maintain their record of business or you can also say the company file.
So, in this post we will inform you about QuickBooks Error 3371. Let’s go with a discussion and its solution also.
What is QuickBooks Error 3371?
This QuickBooks Error 3371 defines when you are not able to initialize license properties. And sometimes you also see QuickBooks could not able to load data. There are various type of error message displayed on screen, every version of QuickBooks varies with different message.
How to resolve QuickBooks Error 3371?
When you come across any QuickBooks error you obvious want the solution to resolve. So, here we are presenting the complete method to resolve this error.
Method 1: Run the QuickBooks Error 3371 with QuickBooks Tool Hub
Download and Install QuickBooks Tool Hub
The QuickBooks Tool Hub tries to resolve common errors:
•Close QuickBooks
•Foremost thing is download the QuickBooks Tool Hub file
•Save the file from where you would like to save the preferences
•Now, open the file you downloaded(QuickBooksToolHUb.exe)
•Go through the onscreen instructions and accept to the agree terms and conditions.
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Method 2: In the QuickBooks Tool Hub, run the 3371 Error
•Click on Installation issues
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If now you are able to open your QuickBooks Company file, you are set else you immediately call QuickBooks Error Support.
Method 3: Clean install QuickBooks Desktop
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This was one of the last mini-projects I managed and I loved it. I can't really take credit as the visual designer and developer did the work, but still one of the nicer and simpler apps from Intuit I've been able to take part in.
QuickBooks is the best bookkeeping and accounting software available in the market. It is developed by Intuit. This software is made to catch up the needs of the small and medium-sized business. Unlike any other software, this software also has some issues and these issues can be solved in no time. In this video, we are going to talk about QuickBooks error code 6160. There must be many factors behind this issue and before repairing this issue we must know the reason behind this error, so that in future this may not happen.
Reasons behind error code 6160-
•System OS configuration is not valid.
•Dependency system service is disabled.
•Zero authorization to switch on the software or hardware.
•Shortcuts are not working.
Solution Steps for QB Error 6160:
•Firstly close QuickBooks which is currently running.
•Hold Windows and press E to open computer window on your screen.
•Click on Uninstall.
•Once you have selected QuickBooks software then click on uninstalls.
•You’ll be directed to QuickBooks installation window.
•Click on Next option.
•Click on Repair radio button located on the bottom of the screen.
•Click on Finish.
•Reboot the computer.
The solution discussed above is the solution to repair QuickBooks Error Code 6160. If the problem still persists then contact us on our toll-free number at 1(800)880-6389. We are certified support team and available for you 24x7. Feel free to contact our QB Error Support team to resolve any type of accounting issues.
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Opening balance involves to that amount of money which you have in an account throughout the starting of your Fiscal Year.
Steps to create or record an opening balance of QuickBooks
Right here are a couple of actions you need to comply with to record QuickBooks opening balance:
•Open your QuickBooks software and click on the 'Charts of Accounts'.
•The 'Charts of Accounts' will open up on your screen.
•Right click anywhere in the blank space of the display.
•From the fall checklist pick the option that states New
•Now you require selecting the 'Bank Account Type’.
•A message displays as Add new window
•Fill out all the important fields there.
•Finally click on 'Open Balance' tab.
•It displays a success message, Click Ok and exit.
In case you feel you need some additional help in figuring out the procedure, do not hesitate to connect at QB Payroll customer support team by dialing toll-free 1-800-880-6389. You will get a prompt solution as well as reliable services from our experts.
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It is the #1 accounting software for small and medium-sized industry. Through its software, user can easily calculate profit & loss, manage expense, create business-specific invoice and many more with zero accounting knowledge. It provides software for windows and mac operating system and also has two different online accounting software, which supports all the different segments of the gadget.
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While using QuickBooks software, you can face errors like:
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QuickBooks Unrecoverable errors may be identified as an error code which is followed with an error message that helps to narrow down the area where the main issue is occurring from. It ensures timely resolution of the QuickBooks issue which in turn helps to not lose much in terms of business finances.
The errors are found generally with QB Desktop and are entirely random in nature. They are caused due to faulty setting up of the software or an update as well corruption of data that needs urgent fix and resolution to ensure smooth working of the software. The error may also be caused during start-up when the application is closed and there are multiple windows being open on the system. Only one user is able to log-in due to User-driven “My Preferences” to preserve “Desktop Settings””.
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QuickBooks Unrecoverable Error Codes 14295 81498
QuickBooks Unrecoverable Error Codes 08422 16502
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