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" - From business leaders to government officials, Eventdex hosted one of the biggest events- the Hong Kong Belt and Road Summit. From anywhere and anytime in the world, Eventdex is able to match all of your event planning needs and make the entire process seamless. Watch and subscribe to gain more insight into the user-friendly Eventdex ways for your successful event needs."
Event budgeting is one of the most important and difficult parts of event planning. It is very rare to find an event planner who loves this aspect of planning. This is particularly true for large and complex events. Event budgeting feels like a necessary evil. However, there are strategies that you can use to keep everything in order and maximize the return from your budget.
1.Start budgeting as soon as possible
Budgeting process should begin the moment you get to know about the event. But that may not always be doable. However, you should put together a rough budget if you wish to know whether your event will be feasible or not. For this, you can refer the previous figures from similar events. Make educated guesses and do thorough research. A word of caution: don’t spend a lot of time on it since it is just a rough first draft.
Once you improvise on your first draft, run it past your clients and stakeholders. That way, if the event proceeds, you already have a rough idea of where to spend and how to spend it.
2.Update event budget frequently
Losing or misplacing receipts and quotes is a possibility you must avoid. However, sometimes you cannot do much about it or can you? To avoid such situations, it is important to regularly update your event budget. You should at least spend 10 minutes daily on your event budget to update it. This way you will always be informed of developments in real-time. If you are tech-savvy, then you can use and your team can use an app to put everything in one place and update budget regularly.
3.Get several quotes from vendors
Do thorough research to get competitive rates from vendors. You should get at least three quotes for anything. Even if you have a favorite vendor, if you find someone who offers lower prices, then chances are your vendor might just match the price. Always add quotes to your budget as soon as you get them so that you can have a reference and an accurate record. Never accept the first price. If the venue cannot go down on price, negotiate for something extra like an additional entree option or free parking.
4.Remember the Murphy’s Law
As an event planner, you are used to dealing with a last-minute crisis. And we all know that to overcome these challenges, we need to have a contingency plan. Apply the same rule while planning your budget. You need a contingency plan in your budget to use in case you need to buy an A/V at the very last minute or if your speaker fees are higher than expected. With a buffer in your budget, you get a breathing space to bear the unexpected costs. You should always try to save between 5% and 25% depending on the type of event you are hosting.
5.Look for additional income source
Look for sponsorship revenue and another source of additional income. Just don’t offer the generic packages to your sponsors. Work with them for greater collaboration and ask what they want to achieve and provide a valuable partnership. Piggybacking on other events is also another great way to save money. Talk to your venue and find out if there are other events happening. Reach out to the organizer of that event to you can share the cost of things like AV by hosting your event the day before or after his/her event.
6.You should aim to be spreadsheet ninja
When creating your budget document, ensure you include all income and expenditure. Don’t forget any item of expense no matter how small or big it may be. Set targets early, including how many tickets you plan to see, how much sponsorship revenue generated, and how much percentage of the budget saved year on year. Use spreadsheet formulas to save time and make your estimation error free.
@eventdex offers a powerful matchmaking technology to #eventmanagers that provide a personalize networking connection and convenient #socialmedia interactive platform for better engagement & follow-ups.
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
Eventdex mobile apps for events make planning and organizing simple and stress-free events, and take the attendee experience to another level.
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
#Eventprofs, Say goodbye to filling in #spreadsheets and forgetting someone's dietary requirements, @eventdex #Eventsoftware will hold all of the information for you, and you can just download a spreadsheet. It's all in there!
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
How to choose the 'CORRECT' event management app for your company?
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If you are an #eventplanner and want to know how to deliver value to your attendees, exhibitors and sponsors then #businessmatchmaking solution might be your best bet.
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
"NJ Health Care Quality Institute’s Innovation Showcase 2017" on June 22nd. Register here at Eventdex: ow.ly/GWFb30cK9tC
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#Eventplanners, If you are planning an event and finding it difficult to select a perfect #keynotespeaker! Here is a simple mini-guide to follow which will resolve your issue in seconds. www.eventdex.com/blog/how-to-select-your-speakers/
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
Launching a mobile app for your next event? I think you’ll find this blog useful. With an event mobile app, you are on the right track to boost engagement and extend the reach and scope of your event. But to execute it smoothly, you need to be more strategic in your approach. To ensure you make the most out of your event mobile app, follow these six simple, actionable tips. After reading this blog, you’ll be able to ensure your app is noticed, downloaded, and drives clicks and conversions at every step of your event.
PRE-EVENT
1.Promote event app: Get the word out!
This is the most obvious tip. You’ve got an app, and now you need to promote it at all the right places so that it gets noticed by people. Promote your app on your website or registration page and ensure you’ve got a powerful call to action (CTA) with a link to download the app. Also, list the benefits of the app in a succinct way – things like faster check in, more networking opportunities, and interactive maps.
2.Offline app promotion
Familiarize your attendees by mentioning your app in promotional materials used before the event like paper brochures, tickets, downloadable PDFs, and guides. The more you spread the word about your app, the more likely your attendees will engage and download it.
DURING THE EVENT
3.Use kick-off announcement to ask attendees to download the app
A kick-off announcement is a great way to ask attendees to download your event app. With everyone assembled in the same place at the same time, it is the optimal time to spread the word about your app and drive immediate, measurable adoption. You can also take the help of presenters and ask them to mention the app in their speeches and encourage downloads. Since you’ll provide the CTA in emails and flyers, make sure the directions to download is as simple as possible.
4.Ask speakers to make your event engaging through mobile app
One of the best ways to drive app adoption is by creating experiences that are only available on the event app. Include things like polling to make the session more interactive, or maybe use live Q&A so that attendees can message their questions directly from their devices. You may also want to keep tent cards on the table that lists the benefits of your app and has a clear CTA to download. This way, attendees who haven’t downloaded your app can download it during the event and engage themselves in an insightful session.
POST-EVENT
5.Use the app to send personalized appreciation announcement
Event mobile app can be a great way to engage attendees during the event. But it is equally important to keep the engagement going on even after the event is over. You can use mobile apps to send a personalized “thank you” message to your delegates in the next few days. A personalized communication is the simplest way to bring them back into your app and offer any benefits like access to attendee directories and networking opportunities as well as information about future events.
6.Inform attendees about future events with the same app
If you’ve got another event lined up, then you can use the same app to inform attendees about it. Continue using the app to promote events, training sessions and other programs through it.
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The top 10 event management tools - must read for every event professional.
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@eventdex event management software is a great way to reduce the labor-intensive demands of #eventplanning. It automates most of the manual work so that you can focus on #eventengagement & your attendees.
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
#Eventprofs, Are you planning an event on a budget? Looking for ways to build the best experience for your attendees? Contact us to get special offers on our #EventApps.
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
#Eventmanagement solution can help you become more efficient and put more time back in your day to plan future event
#Eventprofs, say good bye to filling in #spreadsheets and forgetting someone's dietary requirements, Eventdex software will hold all of the information for you, and you can just download a spreadsheet. It's all in there!
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Upcoming event of #Eventdex "2017 Western Hardwood Association Annual Convention on 22nd & 24th Aug 2017"
#WHAConv17
@eventdex integrates with all major #paymentgateways, while individual discount codes can be set up and easily applied for early-bird tickets or groups of attendees.
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
How #BusinessMatchmaking is Transforming the #EventsIndustry. www.eventdex.com/blog/business-matchmaking-transforming-e...
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
#Eventprofs, Here are some of the tips to consider when selecting the right #attendeemanagementsoftware for your next event. www.linkedin.com/pulse/select-right-attendee-management-s...
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
Here’s how #leadretrievalapps can drive your business. Check here: www.linkedin.com/pulse/heres-how-lead-retrieval-apps-can-...
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We provide an all-in- one event management solution that even offers suite of online Event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and oonsite event registration App, Mobile Event App, Lead Retrieval App, Business Matchmaking Software and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
Here are our top 7 reasons why you should ditch the old-age system of using papers for #planningevents and embrace the power of an online event management tool. Read more here: www.linkedin.com/pulse/7-reasons-use-online-event-managem...
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
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Eventdex #eventmanagementsoftware is a solution that allows #eventplanners to automate several #eventplanning tasks such as sending invites, tracking registrations, etc.
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
Eventdex #B2Bmatchmaking software is a must have tool for #B2Bevents, no matter the industry or the size. It helps in managing vital relationships in the business world & creates more value for your events.
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
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With features like chatting, speaker bio, and #socialmedia integration, Eventdex #eventmanagementsoftware helps you increase #networking at the event even before it has started.
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
Eventdex keeps a track of all your leads so you don't have to rely on tedious paperwork, forgotten conversations, and missing contact details.
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
Here are our top 7 reasons why you should ditch the old-age system of using papers for #planningevents and embrace the power of an online event management tool. www.linkedin.com/pulse/7-reasons-use-online-event-managem...
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!
How To Choose The ‘Correct’ #EventManagementApp for Your Company? Check here: www.eventdex.com/blog/how-to-choose-the-correct-event-man...
We provide an all-in- one event management solution that even offers suite of online event management software and services for Event Organizer, Exhibitors, and Attendees. Eventdex has a robust onsite and onsite event registration App, Event Mobile App, Lead Retrieval App, matchmaking solution and an attendee Event Check in App that helps event organizers steer their events right from the palm of the hand!