ameangreenbean
V2! Please View this Version - ESC Design - Partner Affairs, National Benefits Administration, Health & Welfare Group
Hello,
Attached below please see pictures of the current Health & Welfare Group's
space at the ESC.
The Health & Welfare group currently consists of 5 offices with 9 work
stations. 2 of the workstations have minimal space as you will see in the
pictures.
Room 1
The pictures below labeled "remote" office currently houses our
Administrator, Associate staff, temporary staff, the team printer, team
scanner and one of our tax documents cabinet. We will always need a 5
drawer file cabinet for tax documents, but not the 2 we have now.
-
Room 2
The pictures labeled "2 person office" currently houses our Specialists
staff and a file cabinet. We don't expect to need this cabinet a year
from now.
We do not expect to need the Bank of Cabinets pictured below a year from
now. We will need the 2 "Remote" cabinets but they should be within our
space.
Room 3
Currently occupied by Manager 1 and at times temporary staff, and storage.
Room 4
Currently occupied by Team Lead Manager 2.
Room 5
The fifth room is occupied by the IT Manager 2 and is almost the exact
same as the "team lead office" except without the 5 drawer file cabinet.
What works and doesn't work
Members of the team and our equipment is required by law to be behind
locked doors.
We have gone as paperless as much as we can, and expect to archive the
documents in the 6 five drawer file cabinets pictured above by the end of
this Fiscal Year. The entire team could easily work from home as long as
we have access to the firm's systems.
In discussing the current work space with the team, the number one
complaint is how spread out we are. 4 of the 5 offices are on the same
wall but 2 are on one side of a hallway and 2 are on the other side. The
5th office is on the other side of the floor, not terribly far in distance
but does not promote communication.
After discussing with the team and getting everyone's ideas the space
would work better if...
We had 2 rooms, next to each other. 1 room would be shared by the Admin
staff, Specialists, Associate and house our printer, scanner and 2 five
drawer file cabinets on wheels. We would need 6 work stations in 1 of the
rooms. This could be reduced to 4 or 5 work stations depending on work
from home allowed. The second room would be shared by the 3 managers and
house our fax machine and would require 2 work stations. This could be
reduced to 1 workstations depending on the work from home allowed.
Ideally each room would have....
l desks on wheels with interchangeable desk sizes, storage and privacy
panels
l lockers (so the desks can be shared if Partner Affairs leadership
decides staff could work from home part of the week)
l one work station with a desk that allows a person to stand and work
l a combination opaque/clear glass wall to comply with the line of site
law and for natural light
l focused lighting
l docking stations
l desktop monitors
l a combination white board/bulletin board
l sufficient electrical outlets and data ports
V2! Please View this Version - ESC Design - Partner Affairs, National Benefits Administration, Health & Welfare Group
Hello,
Attached below please see pictures of the current Health & Welfare Group's
space at the ESC.
The Health & Welfare group currently consists of 5 offices with 9 work
stations. 2 of the workstations have minimal space as you will see in the
pictures.
Room 1
The pictures below labeled "remote" office currently houses our
Administrator, Associate staff, temporary staff, the team printer, team
scanner and one of our tax documents cabinet. We will always need a 5
drawer file cabinet for tax documents, but not the 2 we have now.
-
Room 2
The pictures labeled "2 person office" currently houses our Specialists
staff and a file cabinet. We don't expect to need this cabinet a year
from now.
We do not expect to need the Bank of Cabinets pictured below a year from
now. We will need the 2 "Remote" cabinets but they should be within our
space.
Room 3
Currently occupied by Manager 1 and at times temporary staff, and storage.
Room 4
Currently occupied by Team Lead Manager 2.
Room 5
The fifth room is occupied by the IT Manager 2 and is almost the exact
same as the "team lead office" except without the 5 drawer file cabinet.
What works and doesn't work
Members of the team and our equipment is required by law to be behind
locked doors.
We have gone as paperless as much as we can, and expect to archive the
documents in the 6 five drawer file cabinets pictured above by the end of
this Fiscal Year. The entire team could easily work from home as long as
we have access to the firm's systems.
In discussing the current work space with the team, the number one
complaint is how spread out we are. 4 of the 5 offices are on the same
wall but 2 are on one side of a hallway and 2 are on the other side. The
5th office is on the other side of the floor, not terribly far in distance
but does not promote communication.
After discussing with the team and getting everyone's ideas the space
would work better if...
We had 2 rooms, next to each other. 1 room would be shared by the Admin
staff, Specialists, Associate and house our printer, scanner and 2 five
drawer file cabinets on wheels. We would need 6 work stations in 1 of the
rooms. This could be reduced to 4 or 5 work stations depending on work
from home allowed. The second room would be shared by the 3 managers and
house our fax machine and would require 2 work stations. This could be
reduced to 1 workstations depending on the work from home allowed.
Ideally each room would have....
l desks on wheels with interchangeable desk sizes, storage and privacy
panels
l lockers (so the desks can be shared if Partner Affairs leadership
decides staff could work from home part of the week)
l one work station with a desk that allows a person to stand and work
l a combination opaque/clear glass wall to comply with the line of site
law and for natural light
l focused lighting
l docking stations
l desktop monitors
l a combination white board/bulletin board
l sufficient electrical outlets and data ports