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Implementation of Commercial Process - Invoice Ninja
e were approached by a Training Consultant who was just about to recruit an additional person to the admin team. This was seen as a necessary investment as late and incorrect invoice had recently resulted in non-payment of some big invoices - for the following reasons:
The commercial process was driven by spreadsheet trackers - capturing client details, a log of training completed, invoice due dates, invoice submission dates and invoice payment dates, enabling daily forwarding and update by the team. A well thought out process but relied on all members of the team entering information correctly and forwarding an updated copy saved with a new date in the file-name.
Trackers were often updated/saved without updating the filename.
Invoices had been sent to the wrong clients.
Invoices had been sent to the correct clients but to the incorrect billing address.
Invoices had been sent with incorrect purchase order details.
The cash banked was usually less than the total shown in the trackers.
They said they would really like to invest in an electronic solution such as Quick-Books, but said it seemed costly and was not sure it provided the visibility needed.
Our recommendation was actually Quick Books, as this is a decent end to end solution which handles electronic UK VAT submissions to HMRC. bit.ly/388UeXw
Implementation of Commercial Process - Invoice Ninja
e were approached by a Training Consultant who was just about to recruit an additional person to the admin team. This was seen as a necessary investment as late and incorrect invoice had recently resulted in non-payment of some big invoices - for the following reasons:
The commercial process was driven by spreadsheet trackers - capturing client details, a log of training completed, invoice due dates, invoice submission dates and invoice payment dates, enabling daily forwarding and update by the team. A well thought out process but relied on all members of the team entering information correctly and forwarding an updated copy saved with a new date in the file-name.
Trackers were often updated/saved without updating the filename.
Invoices had been sent to the wrong clients.
Invoices had been sent to the correct clients but to the incorrect billing address.
Invoices had been sent with incorrect purchase order details.
The cash banked was usually less than the total shown in the trackers.
They said they would really like to invest in an electronic solution such as Quick-Books, but said it seemed costly and was not sure it provided the visibility needed.
Our recommendation was actually Quick Books, as this is a decent end to end solution which handles electronic UK VAT submissions to HMRC. bit.ly/388UeXw