CURATE 365- Document Management System

Meet Mr Sam who handles several documents during the day in and day out. He receives documents from various internal teams including Procurements, Finance Teams, HR, Admin and other business units, and from external teams including Suppliers, Customers etc. On a typical day, he handles several sources including Scanner, Fax, and Emails in several formats like PDF, Docs, Images, hard copies and so on.

 

Notes: Create an office environment with several documents on a table. Also, Sam character should personify like a typical English & European breed. Try to zoom out department names with an icon relevant to that dept.

It ’s vacation time for Sam and he came back after 10 days. He got scared on seeing the backlog of work to do and the chaos which has been created to handle the backlog.

 

Chaos to be handled by Sam is:

- Messed up workstation

- Bulky space is taken up by the physical documents

- Browsing of documents is tedious

- Improper Filing of documents

- Prioritisation of backlog as the date of receipt of documents was not maintained

- And many more….

 

SOLUTION:

To prevent such chaos situations for Sam in future, Curate365 is the right choice which digitises everything!!!

 

Curate365 helps Sam to -

 Scan the documents (bulk) and make them into digitalized form (Automated System) using OCR technologies

 Store all digital formats of documents in one or distributed locations

 Merge similar documents into one file

 Split a document with irrelevant content into multiple files

 Identify the right document through Indexing and Versioning

 Templatised document formats and maintain consistency across documents

 Migrate legacy data automatically

 Control data access based on user roles

 importantly, save a lot of time and cost

 

ACROSS INDUSTRIES:

Curate365 not only helps during chaos situations like Sam but also many other digitisation concerns across industries. We would love to discuss your situation and formulate the value propositions that curate365 can offer for you.

Reach us out on help@curate365.com for any information, happy to help you out.

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